Event Reporting
DOW LIVE EARTH RUN FOR WATER - EVENT REPORTING
This page summarizes the areas of the event you will need to measure and reporting. A reporting document will be provided to you to fill out after the event.
HOW TO COLLECT THE DATA:
You should be able to get all the required information from your contractors. Make sure in advance that they know to collect the information and include it in their contracts.
Transport measurements will be a little more detailed as you will need to track pre-production transport by staff, onsite at event transport during the show, track and report artist/performer transport, and of course the audience's travel. This will be done by a survey of an estimated 10% of your audience. Get a university involved to do that!
Energy – Land line power from the venue and mobile power from your generator contractor.
Water – Total water used from the venue through meter readings, or get bulk water supplier to provide total volume used.
Waste Water/Sewage – Total sewage and waste water removed, from your plumbers and toilet operator.
Waste - Gather information from your waste contractor on total waste, recycling & composting.
WHAT DATA TO COLLECT:
The following is a summary of what we need you to report on, sectioned into key impact areas:
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ENERGY REPORTING
We require you to let us know what power was consumed at the event.
Landline/Grid Power (Kilowatt Hours)
GENERAL: The total kilowatt hours of power used.
100% RENEWABLE: The total kilowatt hours of power used. (Zero Emissions)
Mobile Power Generators (Volume of Fuel)
DIESEL: Total volume used.
BIODIESEL: Total volume used. (Zero Emissions)
PURE VEG OIL: Total volume used. (Zero Emissions)
Zero Emissions Power (Kilowatt Hours)
SOLAR: The total kilowatt hours of power used.
WIND: The total kilowatt hours of power used.
FUEL CELL: The total kilowatt hours of power used.
PEDAL: The total kilowatt hours of power used.
OTHER: The total kilowatt hours of power used.
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TRANSPORT REPORTING
We require you to let us know the transport impacts of the event.
Production Transport
PRE-EVENT: The total distance and mode of travel for production staff in pre-event planning.
(Log meetings and mode of transport. Report as total distance and mode of transport.)
SITE TRANSPORT: The distance travelled at the event for onsite transport.
(Measure total fuel used in all onsite vehicles. Report on types of vehicles used. )
CREW TRANSPORT: The distance travelled by crew to get to the event.
(Survey all crew and ask them their mode of travel and distance travelled. See sample survey here.)
Artist Transport
AIR: Total distance travelled by air for all performers.
(Log number of flights booked for the event, and report total air miles).
GROUND: Total distance and mode of travel for all performers at the event.
(Estimate total ground transport based on trips to airports, from hotels, etc)
Participant & Spectator Transport
TRANSPORT MODE: Percentages of audience taking each mode of transport.
AVERAGE DISTANCE: By each mode.
(Conduct a survey of a minimum of 10% of your audience to ask where they have travelled from and mode of transport. See sample survey here.)
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WASTE REPORTING
We require you to let us know what weight of waste was recycled, composted, landfilled and/or incinerated.
General Waste
This waste will also have a CO2 emissions factor applied to it from waste processing.
LANDFILL: Weight of general waste sent directly to landfill.
INCINERATION: Weight of general waste burnt through traditional incineration.
WASTE TO ENERGY: Weight of general waste burnt and turned into heat & energy.
Recycled Waste
CARDBOARD: Boxes, packaging material.
PAPER: Office paper, programs, flyers, newspapers, magazines, posters.
PLASTIC: Bottles, containers, film plastic such as shrink wrap or plastic sheeting.
TETRAPAK: Milk and juice cartons
METAL: Aluminium and steel cans, metal bands from packaging, broken infrastructure.
GLASS: Bottles and jars.
TIMBER: Offcuts from construction.
ELECTRONIC: Damaged equipment, electrical and data cabling, batteries, light bulbs.
OIL: Used cooking oil from catering and food traders for processing into biofuel.
TOTAL: Or if it is all sent as co-mingled recycling to a sorting facility, total recycled waste.
Compostable Waste
COMPOSTED: Food waste, green waste, compostable food & beverage packaging.
ANAEROBIC DIGESTION: All of the above sent for processing into biogas.
Salvage
MATERIALS: Sent for re-use or re-purposing which would otherwise have been landfilled or incinerated.
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WATER REPORTING
We require you to let us know what water was consumed and how much grey water and sewage was produced.
Clean Water Volume used.
CLEAR WATER: Total volume of potable water used from mains.
BULK WATER: Total volume of potable water used from bulk storage.
Grey Water Volume produced.
PRODUCED: Total volume of grey water produced.
RECYCLED: Total volume of grey water re-used at the event. (Zero Emissions)
Brown/Black Water Volume produced.
SEWAGE: Total volume of sewage.
SULLAGE: Catering waste water produced.
TOTAL: If sewage and sullage are treated together, then report as a total figure.
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